Step 4 Tip Planning - Divide your activities between the days

Trip Planning: Plan your next trip with Trello

emilysintransitMarch 25, 2021

Sometimes when I travel I love going with the flow, other times I’m short on time and want to make sure I get the most out of my trip. Over the years I’ve tried many different trip planning methods and this one using Trello is my favourite. It’s flexible enough for any length and type of trip. Plus you can customise the level of information you include based on what you find most useful.

1. Research the location

The first step in trip planning is research and getting an idea of what you want to do once you arrive in your destination. I use a couple of different methods to research.

  1. Pinterest
  2. Specific google searches
  3. Local tourism websites


Pinterest is the perfect place to find inspiration for beautiful locations and lots of travel blogger use Pinterest to link off to their guides. It’s a great way to find content from people who travelled to the location and get a first hand account of what it’s like.

Pinterest search things to do in Taupo New Zealand


Google is a pretty obvious place to go and my favoruite way to use it when trip planning is to use phrases like

“Things to do in Taupo”


“3 Days in Taupo”

I find you’re less likely to come across hidden gems using this method as they tend to include the most popular spots but it’s a good way to cover the basics.

Google search - Things to do in Taupo

Local tourism sites

Local tourism sites can be a bit hit and miss. But some of them are amazing so it’s a good idea to check them. For example the Love Taupo site is filled with info and even includes a list of things you can do if you’re travelling with your dog.

Screenshot of the Love Taupo site

2. List the activities and add detail

Once I’ve got a list of activities I move them into Trello.

Step 1 Trip Planning - Create a list of activities in trello

I like to add a reference image to each activity to I know what it is at a glance.

Step 2 Trip Planning - Add images to activites

For each activity I’ll try to include the following:

  • Start time
  • Duration
  • Price
  • Distance from my accommodation
  • If it needs to be booked in advance
Step 3 Trip Planning - Include activity details

3. Block out the days you’re going to be away

Next I block out the days I’m going to be away and add any important times. This includes:

  • Check in and Check out
  • Driving times
  • Flight times
  • Any day transport needs to be booked
Add dates for your trip

4. Divide the activities between the days

The final trip planning step is to divided the activities between the days. Start by moving the ones that have set times and then work the activities you have more flexibility with around those. Try group activities that are close to each other on the same day so you can cut down on travel time.

Step 4 Tip Planning - Divide your activities between the days

A few more things to remember

  • Remember to factor in time for food and rest
  • Have a list of back up activities incase something gets cancelled.
  • It’s ok if things don’t according to plan. If you need to mix things up while you’re on your trip that is 100% ok.

Happy Trip Planning!!!

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